Q&A

/ FAQ

ABOUT THE FORUM

The Forum has been held since 2017 and has immediately become the most important energy efficiency event in Russia or abroad.

The Forum aims to demonstrate the prospects of the Russian fuel and energy industry and unlock the potential of international cooperation in energy. 

Russian Energy Week includes discussions of the development of the electric power, oil and gas, chemical, gas and coal industries, as well as topics related to import substitution, digital transformation, the energy transition and the situation around climate issues. 

More information is available in the About the Forum section.

REW 2023 will be held on 11–13 October at the Manege Central Exhibition Hall in Moscow.

Address: 1, Manezhnaya Plochshad, Moscow.

Please visit the Forum venue section of the website for more information on the REW venue.

The Forum venue can be accessed via Mokhovaya Ulitsa. There are quite a lot of public paid parking areas near the Forum venue, and paid underground parking area is open at the Four Seasons Hotel.

The nearest metro stations: 

— Biblioteka imeni Lenina (exit onto Mokhovaya Ulitsa and Ulitsa Vozdvizhenka)

— Okhotny Ryad (exit onto Mokhovaya Ulitsa and Manezhnaya Ploshchad)

— Teatralnaya (exit onto Teatralnaya Ploshchad)

The Forum is organized by the Roscongress Foundation and the Ministry of Energy of the Russian Federation with support from the Government of Moscow.

The Roscongress Foundation is a socially-oriented non-financial development institution and major organizer of international conventions, exhibitions and business, public, sporting and cultural events, founded in cooperation with and by decree of the President of the Russian Federation.

The Roscongress Foundation has Telegram channels in Russian – t.me/Roscongress, English – t.me/RoscongressDirect.

Official website and Information and Analytical System of the Roscongress Foundation: roscongress.org.

The Forum Organizing Committee is chaired by Deputy Prime Minister of the Russian Federation Alexander Novak. 

For a complete list of members of the Russian Energy Week 2023 Organizing Committee, please go to the Organizing Committee section.

FORUM PROGRAMME

The Forum’s business programme includes more than 30 events divided into thematic blocks: The International Agenda; Sustainable Development and the Climate; Scientific and Technological Development, and the Digital Transformation; and The Development of the Fuel and Energy Sector.

On 10 October, on the eve of REW, a scientific and practical conference, Territory of Energy Dialogue, will be held. The main Forum programme will also include a business breakfast focused on the development of an exchange highway for the fuel and energy sector. The 6th Russian Energy Week will conclude with the traditional Youth Day.

More information about business programme will be published in the ‘Programme’ section closer to the Forum.

Should you wish to participate in REW 2023 as a moderator or speaker, please email your request to the Organizing Committee. 

For more information, please contact the Forum information centre: +7 (495) 640 5844.

PARTICIPATING IN THE FORUM

If you wish to submit an application to attend the Russian Energy Week 2023, please sign up for a Roscongress personal account on the foundation website (roscongress.org).

Once you have completed the registration process, an email will be sent to the address you specified, containing your login and password for your Roscongress personal account.

If you have forgotten your login and password, you can use the login and password recovery function on the Roscongress personal account login page or contact us by email: weboffice@roscongress.org

If you did not select an event (step 5) when registering for your Roscongress personal account, you need to log in and fill in the application form for participation in Russian Energy Week 2023 in the ‘Events – Future’ section.

Your Russian Energy Week application status will be visible in the ‘My events’ section of the Roscongress personal account. Participation applications will be reviewed by the Organizing Committee.

If your application is approved, you will be sent an invitation to the Forum, and your application status will be updated in real time in your account.

The review process takes a minimum of 10 days, although the exact time varies for each applicant. To participate in the Forum, you must be in receipt of a written invitation issued by the Organizing Committee.

The Organizing Committee reserves the right to refuse an invitation to an applicant without explanation.

Once you have received your invitation, please confirm your participation in the Forum in the ‘My events – REW 2023 – Event dashboard’ section of your account.

If you no longer plan to attend the Forum, please also inform us of your decision via your Roscongress personal account.

For a description of the packages and details on the participation fee, please visit the Participation terms and conditions section of the website.

Prices are indicated per person. There are no discounts available for the event.

There are no discounts available for the event. 

In order to maintain a high level of representation, the number of Forum participants permitted from any one company is limited.

If the quota for participants from a given company is exceeded, the participation fee for the first additional participant will be 20% above the package price. The participation fee for each subsequent participant will increase by 50% of the package price.

For more information on the terms of the quota system (maximum number of participants from any one company), see the Participation terms and conditions section of the website.

Access to the REW 2023 plenary session is by special invitation only, and is not offered as part of any participation package.

A participant can only be substituted with the approval of the Forum Organizing Committee. If a participant who has confirmed their participation can no longer attend the Forum for any reason, and you wish to arrange a replacement, please contact the Roscongress Foundation specialist you are in touch with regarding your participation in the Forum.

Specialist’s contact information can be found in the Roscongress personal account and in your Forum invitation letter.

PAYMENT OF PARTICIPATION FEE

1. Go to the ‘My events’ section of the Roscongress personal account

2. Select REW 2023

3. Go to the ‘Event dashboard’ section

4. Open the ‘Payment’ section

5. Enter the payer’s information (make sure you enter the information of the individual or legal entity making the payment)

6. Select the payment method:

  • invoice in roubles or bank card for residents of the Russian Federation
  • invoice in roubles/US dollars/euros or bank card for non-residents of the Russian Federation

7. Select the type of payment document: a participation agreement or invoice agreement (a single document incorporating both the agreement and invoice for payment)

More information is available in the Participation fee payment section.

The participation fee may only be paid by the individual or legal entity indicated as the Customer in the participation agreement.

Steps for paying the participation fee by agreement:

1. Download the participation agreement from the Roscongress personal account.

2. Print and sign the agreement, and email a scanned copy to the Roscongress Foundation specialist you are in touch with regarding your participation in the Forum.

3. Download the generated invoice.

4. Pay the participation fee via your bank (payment may take more than 3 banking days to process) or by bank card via the Roscongress personal account (payment will go through immediately).

Acceptable payment forms include:

  • Visa, Mastercard, American Express, UnionPay, and MIR payment system cards issued by Russian banks;
  • UnionPay payment system cards issued by foreign banks. 

Payments are made in Russian roubles.

Before proceeding to payment, please make sure that:

  • there are sufficient funds on the bank card;
  • the payer’s bank has not set a one-time transfer amount limit.

For more information on the payment process, please visit the Participation fee payment section on the website.

The participation fee may only be paid by the individual or legal entity indicated as the Customer in the participation invoice agreement.

Steps for paying the participation fee by invoice agreement:

1. Download the invoice agreement from the Roscongress personal account

2. Pay the participation fee via your bank (payment may take more than 3 banking days to process) or by bank card via the Roscongress personal account (payment will go through immediately).

Acceptable payment forms include:

  • Visa, Mastercard, American Express, UnionPay, and MIR payment system cards issued by Russian banks;
  • UnionPay payment system cards issued by foreign banks. 

Payments are made in Russian roubles.

Before proceeding to payment, please make sure that:

  • there are sufficient funds on the bank card;
  • the payer’s bank has not set a one-time transfer amount limit.

For more information on the payment process, please visit the Participation fee payment section on the website.

ROSCONGRESS PERSONAL ACCOUNT

The Roscongress personal account is an information space, communication tool, and service platform for participants of all Roscongress Foundation events.

Features:

  • submit applications to attend events organized by the Roscongress Foundation;
  • browse upcoming events and plan your personal schedule using the business calendar;
  • receive updates to your participation status and learn about services offered at various events organized by the Roscongress Foundation;
  • access resources and analysis on previous events organized by the Foundation.

You can register for a Roscongress personal account on the Roscongress Foundation website.

You can register for a Roscongress personal account in five simple steps. Step one is to fill in your personal details. You will then be prompted to provide your passport details, information about your organization and your contact details. The fifth and final step is to select the event.

Once you have completed the registration process, an email will be sent to the address you have provided containing your login and password for your Roscongress personal account.

To log in to your Roscongress personal account, please enter the login and password emailed to you when you first registered for your account. 

If you have forgotten your login and password, you can use the login and password recovery function on the Roscongress personal account login page or contact us by email: weboffice@roscongress.org.

The Roscongress Foundation strictly adheres to legal requirements governing the protection of every participant’s personal data.

The Roscongress personal account has been developed using SSL data encryption technology to ensure the highest levels of security and confidentiality of your personal information.

The full terms and conditions for processing personal data can be found on the Roscongress personal account registration page.

Should you wish to edit your personal information, go to the ‘My events’ section of the Roscongress personal account and select REW 2023.

If you need to edit your personal information as it appears in the general settings of your Roscongress personal account, or if you need to make changes to uneditable fields, please contact the Roscongress Foundation specialist you are in touch with regarding your participation in the Forum. 

Specialist’s contact information can be found in your Forum invitation letter. Alternatively, call the Forum information centre on +7 (495) 640 5844.

In order to get your badge prepared for issuance, the information in the Roscongress personal account must completely match the data in your passport.

In the ‘Event dashboard’ section of the Roscongress personal account you should:

  • enter your personal information in full in accordance with your passport;
  • upload a required photo for your badge;
  • upload a scanned copy of your passport (pages 2 and 3). Please note that you can't edit or replace your photo once you've saved the scanned copy of your passport.

All participants have to submit information on their COVID-19 immunity status (presence/absence of antibodies and vaccination information) in the COVID-19 section of the Roscongress personal account.

More information will be published on the Forum website nearer the time of the event.

ACCESS TO THE FORUM VENUE

An accreditation badge will be required to access the Forum venue. 

Badges are issued to specific individuals and are not transferable. You must keep your badge and ID with you at all times while at the Forum venue. 

More information will be posted in the ‘Badge collection’ section of the website nearer the time of the event.

A range of items will be prohibited from the event venue. In order to avoid any inconvenience when accessing the venue, participants are advised to leave any such items at their accommodation or in their vehicle. 

A full list of prohibited items will be published on the website closer to the dates of the event.

BADGE COLLECTION

Before collecting their badges, participants are advised to ensure the following:

  • participation in the event is confirmed via the Roscongress personal account
  • personal information provided in the Roscongress personal account matches participants’ ID exactly
  • a badge photo has been uploaded to the Roscongress personal account
  • a scanned copy of your passport (pages 2 and 3) has been uploaded. Please note that you can't edit or replace your photo once you've saved the scanned copy of your passport
  • participation fee is paid (when choosing a paid participation package)

Photograph requirements:

  • colour photograph on a light background;
  • 480x640 pixels in size;
  • image format – JPG or JPEG;
  • front view of the participant’s entire face, without head covering;
  • subject’s face must take up at least 70% of the image.

You will receive an email notification, when your badge is ready. You can check whether your accreditation badge is ready for collection in the Roscongress personal account, via the Roscongress Foundation specialist you are in touch with regarding your participation in the Forum, or by calling the Forum information centre on +7 (495) 640 5844.

A participant badge can be collected in person upon presentation of:

Alternatively, badges may be collected by an authorized representative under power of attorney.

If information contained in the participant’s ID has changed in the time since a participation application was submitted, the participant’s Roscongress personal account must be updated accordingly. If changes need to be made to uneditable fields, please contact the Roscongress Foundation specialist you are in touch with regarding your participation in the Forum.

Before issuing a badge, a member of staff at the accreditation point will check that the information in the Roscongress personal account matches that on the document provided. Should there be any discrepancies, it will not be possible to issue a badge on the same day.

If the badge is being collected by an authorized representative, they must provide the following:

  • Authorized person’s passport
  • Original of standard power of attorney
  • List of participants (attached to the power of attorney)
  • Copies of participants’ passports
  • Originals of personal data consent forms

The power of attorney form and an example of how to complete it will be available for download from the ‘Badge collection’ section of the website nearer the time of the event.

Badges can be collected from one of the Forum accreditation points. 

The locations and operating hours of the accreditation points will be published in the ‘Badge collection’ section of the website nearer the time of the event.

If your accreditation badge is lost or damaged, please go to the Help Desk or any accreditation stand immediately. The badge will then be blocked, and a replacement badge will be issued to the holder upon written request.

SERVICES

Coffee break areas with free catering services will be organized at the Forum, as well as several cafés that will operate on a paid basis.

All catering areas for participants and media representatives will be organized in accordance with Rospotrebnazdor requirements on organizing and holding convention and exhibition events.

TRANSPORT

During the Russian Energy Week, participants will be able to rent a car with a driver. 

Detailed information about car rental is published in the Vehicle rentals section.

VISA SUPPORT

An invitation for foreign visitors is a special document provided by the Forum organizers for those who require a visa to enter the Russian Federation.

! Please note, that this is a separate document from a Forum invitation.

Detailed information is available in the Entry into Russia for foreign participants section.

CURRENCY AND BANK CARD TRANSACTIONS

We do recommend having cash with you for the entire duration of REW due to restricted use of foreign bank cards in Russia.

In Russia, MIR and UnionPay payment systems work without restrictions in any currency. Participants are advised to apply for a card or bring their existing card of any of these payment systems, if possible.

Please note that the UnionPay payment system has started operating in Russia only recently, so the use of UnionPay cards may occasionally fail and transactions may not be completed.

Please note the following currency exchange restrictions:

  • only USD and EUR cash can be freely exchanged for RUB cash.
  • you must present your ID (passport) for transactions over RUB 40,000.
  • there is NO exchanging non-cash currency for RUB cash using MasterCard or Visa bank cards issued outside of Russia. It is also not possible to withdraw RUB cash from these cards.

For up-to-date information on exchange rates, please visit the website of the Central Bank of Russia: cbr.ru.