FAQ

/ FAQ

ABOUT THE FORUM

Russian Energy Week International Forum was established in accordance with Russian Government Order 2026-r dated 27 September 2016, with further changes instigated by Russian Government Order 438-r dated 16 March 2018.

The Forum aims to demonstrate the prospects of the Russian fuel and energy industry and unlock the potential of international cooperation in energy. The Forum will serve as a platform to discuss the main challenges facing the energy sector, as well as current issues related to the development of the oil and gas industry, coal, petrochemistry, electricity, nuclear power, hydropower, renewable energy sources, energy conservation, and increased energy efficiency.

More information on the previous edition of the event is available in the Outcomes of the Russian Energy Week International Forum 2019 section.

REW 2021 will be held on 13–15 October at the Manege Central Exhibition Hall in Moscow.

Address: Москва, 1, Manezhnaya Plochshad, Moscow.

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Please visit the Forum venue section of the website for more information on the REW venue.

REW 2021 is being organized by the Ministry of Energy of the Russian Federation and the Moscow City Government.

The Forum Organizing Committee is chaired by Deputy Prime Minister of the Russian Federation Alexander Novak. For a full list of Organizing Committee members, please visit the corresponding section of the Forum website.

The Forum is operated by the Roscongress Foundation – a socially oriented non-financial development institution and a major organizer of international conventions; exhibitions; and business, public, sporting, and cultural events. It was established in pursuance of a decision by the President of the Russian Federation.

PARTICIPATING IN THE FORUM

If you wish to submit an application to attend Russian Energy Week 2021, please sign up for a Roscongress personal account on the website of the Foundation (the operator of the Forum).

Once you have completed the registration process, an email will be sent to the address you specified, containing your login and password for your Roscongress personal account.

You can use your Roscongress personal account to submit an application to participate in REW via the Upcoming Events section. The application will be automatically completed using information from your profile.

If you need to restore your Roscongress personal account login and password, please send an email to weboffice@roscongress.org.

The status of your participation application for REW 2021 will be visible in the My Events section of the Roscongress personal account. Participation applications will be reviewed by the Organizing Committee. If your application is approved, you will be sent an invitation to the Forum. Once you have received your invitation, please confirm your participation in REW 2021 in the My Events – REW 2021 – Event Dashboard section of your account. If you no longer plan to attend the Forum, please also inform us of your decision via your Roscongress personal account.

To participate in the Forum, you must be in receipt of a written invitation issued by the Organizing Committee. The Organizing Committee reserves the right to refuse an invitation to an applicant without explanation.

Three packages are available to Russian Energy Week 2021 attendees: Participant, Youth Day Participant, and Online Participant.

For a description of the packages and details on the participation fee, please visit the Participation terms and conditions section of the website.

Access to the REW 2021 plenary session is by special invitation only, and is not offered as part of any participation package.

In order to maintain a high level of representation, the number of Forum participants permitted from any one company is limited.

If the quota for participants from a given company is exceeded, the participation fee for the first additional participant will be 20% above the package price. The participation fee for each subsequent participant will increase by 50% of the package price.

No discounts are offered for participation in the Forum.

For more information on the terms of the quota system (maximum number of participants from any one company), see the Participation terms and conditions section of the website.

Participants who have received an invitation but have decided not to attend the Forum, or who have previously confirmed their participation but no longer plan to attend are kindly requested to officially decline their participation via the Roscongress personal account or by informing the appropriate member of staff at the Roscongress Foundation. Your personal manager’s contact information can be found in the Roscongress personal account and in your Forum invitation letter.

Your login and password for the Roscongress personal account were emailed to you when you first applied to attend a Roscongress Foundation event. If you need to restore access to your account, please send an email to weboffice@roscongress.org.

A participant can only be substituted with the approval of the Forum Organizing Committee. If a participant who has confirmed their participation can no longer attend the Forum, and you wish to arrange a replacement, please contact your personal manager at the Roscongress Foundation.

Your personal manager’s contact information can be found in the Roscongress personal account and in your Forum invitation letter.

Russian Energy Week 2021 will adhere to all COVID-19 safety requirements and recommendations set out by the Federal Service for the Oversight of Consumer Protection and Wellbeing (Rospotrebnadzor) and the World Health Organization.

Please follow updates on the Forum website and information contained in mailouts.

PAYMENT OF PARTICIPATION FEE

To pay the participation fee, go to the My Events section of the Roscongress personal account, select REW 2021, go to the Event Dashboard section and open the Payment tab.

Once in the Payment section, enter the payer’s information, and select the payment method (invoice in roubles or bank card for residents of the Russian Federation, or invoice in roubles/US dollars/euros or bank card for residents of other countries). The participant may then select the type of payment document: a contract or invoice contract (a document acting as both a contract and an invoice).

More information on the payment process will be published in the Payment of Participation Fee section of the website.

The participation fee may only be paid by the individual or legal entity indicated as the Customer in the participation contract.

Steps for paying the participation fee by contract:

  • Download the participation contract from the Roscongress personal account.
  • Print and sign the contract, and email a scanned copy to your REW 2021 personal manager at the Roscongress Foundation.
  • Download the generated invoice.
  • Pay the participation fee via your bank (payment may take more than three banking days to process) or by bank card via the Roscongress personal account (payment will go through immediately).

The following bank cards are accepted: Visa, Mastercard, American Express, UnionPay, Diners Club, JCB, MIR. Payment will be processed in Russian roubles.

More information on the payment process will be published in the Payment of Participation Fee section of the website.

The participation fee may only be paid by the individual or legal entity indicated as the Customer in the participation contract.

Steps for paying the participation fee by invoice contract:

  • Download the invoice contract from the Roscongress personal account.
  • Pay the participation fee via your bank (payment may take more than three banking days to process) or by bank card via the Roscongress personal account (payment will go through immediately).

The following bank cards are accepted: Visa, Mastercard, American Express, UnionPay, Diners Club, JCB, MIR. Payment will be processed in Russian roubles.

More information on the payment process will be published in the Payment of Participation Fee section of the website.

Participants may also pay the participation fee in cash or by bank card immediately before the event at a financial services stand (payment will go through immediately). A 5.5% commission is charged when paying the participation fee at a financial services stand.

PARTICIPATING IN THE FORUM AS A MODERATOR OR SPEAKER

Should you wish to participate in REW 2021 as a moderator or speaker, please email your request to the working group responsible for drafting the programme (programme@roscongress.org). Specify your contact information, job title, and organization, and include a brief list of points you wish to cover in your talk on your selected topic.

If you are submitting your request after the programme architecture has been published online, please also indicate where specifically the presentation would fit within the programme.

For more information, please call the Forum information centre on +7 (495) 640 5844.

FORUM PARTNER STATUS

Becoming a partner affords a wide range of business promotion opportunities at Russian Energy Week. These include unique business programme participation packages, the ability for the company to showcase its accomplishments and upcoming projects, and the chance to set up themed areas and hold business events and press conferences. Partners can also take advantage of promotion and advertising options offered by the Forum’s media resources, as well as at the Forum itself.

Available partner statuses at REW 2021:

  • General partner
  • Strategic partner
  • Official partner
  • Partner
  • Business partner
  • Business programme partner
  • Organization partner

Contact info:

Irina Kachalova

 Email: irina.kachalova@roscongress.org

 Tel.: +7 (915) 363 1151

ROSCONGRESS PERSONAL ACCOUNT

The Roscongress personal account is an information space, communication tool, and service platform for participants of all Roscongress Foundation events.

Your account enables you to do the following:

  • Keep track of future events organized by the Roscongress Foundation and plan your schedule in the business calendar
  • Submit applications for events you are interested in
  • View all the events you are participating in on a single page
  • Find out about changes to your participation status and learn about services offered at various Roscongress Foundation events
  • Access resources and analysis on previous events organized by the Foundation

To log in to your Roscongress personal account, please enter the login and password emailed to you when you first registered for your account. If you need to restore access to your account, please send an email to weboffice@roscongress.org.

The Roscongress Foundation strictly adheres to legal requirements governing the protection of every participant’s personal data.

The Roscongress personal account has been developed using SSL data encryption technology to ensure the highest levels of security and confidentiality of your personal information.

When registering for a Roscongress personal account or applying to attend Russian Energy Week, participants must consent to the processing of their personal data. This consent is a requirement under Russian law, and applications to participate in events cannot be processed without it.

The full terms and conditions for processing personal data can be found on the Roscongress personal account registration page.

Should you wish to edit your personal information, go to the My Events section of the Roscongress personal account and select REW 2021.

If you need to edit your personal information as it appears in the general settings of your Roscongress personal account, or if you need to make changes to uneditable fields, please contact your personal manager at the Roscongress Foundation. Your personal manager’s contact information can be found in your Forum invitation letter. Alternatively, call the Forum information centre on +7 (495) 640 5844.

Participants who have received an invitation can confirm their participation in REW 2021 in the My Events – REW 2021 – Event Dashboard section of their account.

Participants can also use the Event Dashboard to do the following:

  • Edit their personal data
  • Generate a contract or invoice contract and pay the participation fee
  • Provide information on their COVID-19 immunity status and details concerning their arrival in Russia/departure from Russia
  • Schedule meetings with other Forum participants at the REW 2021 venue and other locations
  • Request services

All participants have to submit information on their COVID-19 immunity status (presence/absence of antibodies and vaccination information) in the COVID-19 section of the Roscongress personal account.

Foreign citizens will also have to submit information on their arrival in Russia/departure from Russia in order to board their flights and cross the Russian border.

More information will be published on the Forum website nearer the time of the event.

ACCESS TO THE FORUM VENUE

An accreditation badge will be required to access the Forum venue.

A range of items will be prohibited from the Forum venue. In order to avoid any inconvenience when accessing the venue, participants are advised to leave any such items at their accommodation or in their vehicle. A full list of prohibited items will be published on the website in due course.

The badge is a pre-programmed proximity card and a unique key linked to the participant’s information on the Forum’s IT system. The badge specifies the holder’s name and surname in English, their organization, level of access, and photograph. It also includes the Forum logo.

Badges are issued to specific individuals and are not transferable. You must keep your badge and ID (passport) with you at all times while at the Forum venue.

Before collecting their badges, participants are advised to ensure the following:

In order to expedite the procedure for issuing a badge, participants may upload a scan of their passport (pages containing photo and ID info) in the My Events – REW 2021 – Event Dashboard section of the Roscongress personal account.

Please ensure that scans are legible and contain all the information entered during registration, including passport number and serial number (if applicable), passport issuing authority, date of issue, and photograph.

You can check whether your accreditation badge is ready for collection in the Roscongress personal account, via your personal manager at the Roscongress Foundation, or by calling the Forum information centre +7 (495) 640 5844.

A participant badge can be collected in person upon presentation of ID (info must match that in the Roscongress personal account) and the original copy of the personal data processing consent form.

If information contained in the participant’s ID has changed in the time since a participation application was submitted, the participant’s Roscongress personal account must be updated accordingly. If changes need to be made to uneditable fields, please contact your personal manager at the Roscongress Foundation.

Before issuing a badge, a member of staff at the accreditation point will check that the information in the Roscongress personal account matches that on the document provided. Should there be any discrepancies, it will not be possible to issue a badge on the same day.

If badges are being collected by an authorized representative, they must provide the following:

* The power of attorney form and an example of how to complete it will be available for download from the Badge Collection section of the website nearer the time of the Forum.

** The power of attorney is not valid without a list of all participants to be accredited, copies of their passports, and original copies of their personal data processing consent forms. Copies of passports will be returned once the badges have been issued.

Badges for access to the venue are activated once a negative PCR test for COVID-19 has been submitted. An accreditation badge is invalid without a negative PCR test result.

More information will be published on the Forum website nearer the time of the event.

Badges can be collected from one of the Forum accreditation points. The locations and operating hours of the accreditation points will be published in the Badge Collection section of the website nearer the time of the event.

If your accreditation badge is lost or damaged, please go to the Help Desk or any accreditation stand immediately. The badge will then be blocked, and a replacement badge will be issued to the holder upon written request.

HOTEL ACCOMMODATION

A list of suggested hotels offering special rates for Forum participants will be available in the My Events – REW 2021 – Event Dashboard – Hotels section of the Roscongress personal account in due course.

CONTACT INFO

For more information, please contact the Russian Energy Week International Forum information centre:

 Tel.: +7 (495) 640 5844

 Email: info@rusenergyweek.com