FAQ

/ FAQ

ABOUT THE FORUM

Russian Energy Week International Forum (‘the Forum’) was established by order of the Russian Government No. 2026-r, dated 27 September 2016, with further changes instigated by order of the Russian Government No. 438-r, dated 16 March 2018.

The Forum is being held to demonstrate the prospects of the Russian fuel and energy industry and unlock the potential of international cooperation in energy. There are six main pillars of the Forum business programme: the gas industry, the oil industry, the coal industry, petrochemistry, electricity, energy conservation and increased energy efficiency. Heads of state and government, representatives of major international energy firms and sector leaders take part in the Forum.

The central event of the REW 2018 business programme was a plenary session entitled ‘Sustainable Energy for a Changing World’, which included an address by Russian President Vladimir Putin.

All in all, the REW 2018 business programme comprised 67 events, featuring 471 speakers and moderators. The REW 2018 events in Moscow were attended by 9 500 people from 66 different countries.

For more detailed information on the outcomes of REW 2018, see the Outcomes of REW 2018 section.

In 2019, the Forum will take place from 2 to 5 of October in the Central Exhibition Hall ‘Manege’ in Moscow.

Address: 1, Manezhnaya Plochshad, Moscow

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More detailed information on the Forum venue is available in the Forum venue section.

In 2019, Russian Energy Week will be organized by the Ministry of Energy of the Russian Federation and the Government of Moscow.

The Chairman of the Russian Energy Week Organizing Committee is Minister of Energy of the Russian Federation Alexander Novak.

For a full list of Organizing Committee members, see the Organizing Committee section.

The Forum is operated by the Roscongress Foundation.

The Roscongress Foundation is a socially oriented non-financial development institution and a major organizer of international conventions, exhibitions, and public events.

The Roscongress Foundation was founded in 2007 with the aim of facilitating the development of Russia’s economic potential, promoting its national interests, and strengthening the country’s image. One of the roles of the Foundation is to comprehensively evaluate, analyse, and cover issues on the Russian and global economic agendas. It also offers administrative services, provides promotional support for business projects and attracting investment, and helps foster social entrepreneurship and charitable initiatives.

The Foundation’s events draw more than 80,000 participants each year from 203 countries, with more than 10,000 media representatives working on-site at Roscongress’ various venues. The Foundation benefits from analytical and professional expertise provided by 2,500 people working in Russia and abroad. In addition, it works in close cooperation with economic partners from 93 countries worldwide.

Information on other events is available on the Roscongress Foundation website.

PARTICIPATING IN THE FORUM

Only those individuals who have received an invitation from the Organizing Committee can attend the Forum.

Interested parties must submit an application to participate. Applications are accepted until 30 September 2019.

Participant applications will be reviewed by the Organizing Committee. If approved, applicants will receive an invitation and an information letter containing the username and password to their personal web office and details on how to confirm participation.

The Organizing Committee reserves the right to refuse an application without explanation.

In 2019, participants can choose between Premium, Standard, Special, and Youth Day participation packages.

Descriptions of the participation packages and prices can be found in the Participation conditions section.

The main plenary session on 2 October can be attended by all Premium Package participants.

In order to maintain a high level of representation, limits are in place on the number of the Russian Energy Week 2019 participants from any one company.

If the quota for participants from a given company is exceeded, the participation fee will increase by 20% of the base package price for each additional participant.

More information on the quota system requirements (the maximum number of participants from any one company) can be found in the Participation conditions section.

If participants have received an invitation and previously confirmed their participation, but no longer plan to attend the Forum, they are kindly requested to officially decline participation via the personal web office or by informing their contact person at the Roscongress Foundation.

The username and password for the personal web office are included in the Forum invitation letter.

A participant may only be substituted with the approval of the Forum Organizing Committee. The designated contact person at the Roscongress Foundation must be notified in the event that an individual who has confirmed their participation cannot attend the Forum for any reason.

The relevant contact information can be found in the personal web office and the Forum invitation letter.

PARTICIPATION FEE PAYMENT

To pay the participation fee, the participant should go to the Payment section of the personal web office, enter the payer’s information, and select the payment method (invoice in roubles or bank card for residents of the Russian Federation, or invoice in roubles/US dollars/euros or bank card for non-residents of the Russian Federation).

The participant may then select their preferred type of payment document: a participation agreement or an invoice/agreement (a document serving as both an agreement and an invoice).

More information about the payment procedure can be found in the Participation fee payment section.

The participation fee may only be paid by the individual or legal entity indicated as the Customer in the participation agreement.

If the participant wishes to pay by agreement, they should email a scanned copy of the signed agreement to their contact person at the Roscongress Foundation to complete the payment process. An invoice will then be created and the fee can be paid at a bank (payment may take more than 3 banking days) or via the personal web office using a bank card (payment will go through immediately).

More information about the payment procedure can be found in the Participation fee payment section.

The participation fee may only be paid by the individual or legal entity indicated as the Customer in the invoice/agreement.

If the participant wishes to pay by invoice/agreement, they should download the payment document and pay the fee at a bank (payment may take more than 3 banking days) or via the personal web office using a bank card (payment will go through immediately).

More information about the payment procedure can be found in the Participation fee payment section.

Participants may also pay the participation fee in cash or by bank card immediately before the event at a financial services stand (payment will go through immediately). Please note that a 5.5% commission will be charged for fee payments made at a financial services stand.

PARTICIPATING IN THE FORUM AS A MODERATOR OR SPEAKER

To participate in the Forum as a moderator or speaker, an application should be sent to the programme preparation working group at programme@roscongress.org. Applications must include the participant’s contact details, position, and organization, and a brief abstract of their talk on the selected topic.

If the application is submitted after the Forum programme architecture has been published online, please indicate precisely where the talk would fit within the programme.

For more information, please contact the Russian Energy Week information centre: +7 (495) 640 5844.

FORUM PARTNER STATUS

Becoming a partner provides excellent business promotion opportunities at the Russian Energy Week. These include unique business programme participation packages, presentations of a company’s accomplishments and upcoming projects, the chance to organize business events or press conferences, information support from the Forum, and participation in cultural and sporting programmes.

Available partner status at the REW 2019:

  • General partner
  • Strategic partner
  • Official partner
  • Partner
  • Business partner
  • Business programme partner
  • Organization partner

Contacts:

Irina Kachalova

 +7 (915) 363 1151

 irina.kachalova@roscongress.org

PERSONAL WEB OFFICE

The personal web office is a participant’s very own section of the official Forum website and offers a range of features allowing them to schedule their time at the Forum.

A personal username and password are required to access the personal web office. Once a participant’s data has been processed, they will receive an invitation to the Forum and a letter containing their username and password.

Should a participant lose or forget their username and password, they may ask their contact person at the Roscongress Foundation to reissue the information. The contact person’s details can be confirmed by calling the Forum information centre: +7 (495) 640 5844.

The Russian Energy Week International Forum strictly adheres to legal requirements for the protection of every participant’s personal data.

The personal web office has been developed using SSL data encryption to ensure the security and confidentiality of participants’ personal data.

For more information about our privacy policy, please visit the Forum website.

Forum participants must confirm their consent to the processing of their personal data before completing the application form or when first logging into their personal web office.

The conditions for personal data processing can be found in the Participate section.

Once a participant confirms their participation in the Forum via the personal web office, they will be given the opportunity to consent to having information about themselves published on the Forum website and the meeting scheduler.

If a participant does not grant consent, other participants will be unable to send them messages in the meeting scheduler.

The meeting scheduler will come on line two weeks before the Forum in the Day planner section of the personal web office.

Participants can use their personal web office to:

  • Edit their personal data;
  • Upload a badge photo;
  • Create an agreement or invoice contract and pay the participation fee
  • Submit a request for services (hotel accommodation, photo service, tours, etc.);
  • Schedule meetings with Forum participants (Day Planner section).

Personal information can be edited in the personal web office.

If changes need to be made to fields that cannot be edited, the participant’s contact person at the Roscongress Foundation should be notified. The relevant contact information can be found in the personal web office or in the information letter with invitation to the Forum.

Participants can upload a photograph for their badge in the personal web office. A photograph is required to receive an accreditation badge.

Photograph requirements:

  • In colour, on a light background;
  • 480×640 pixels in size;
  • Image format: jpg or jpeg;
  • Frontal view of the participant’s entire face, with no head covering;
  • Subject’s face must make up at least 70% of the image.

The Day planner section of the personal web office allows participants to build a personal schedule and plan and arrange business meetings at the Forum venue. The Day planner section can be used by all Premium Package and Standart Package participants.

  • Visit the Create meeting and Invites sections to arrange meetings and view received and sent invitations.
  • Participants can add Forum programme events to their personal schedule by visiting the Programme section and selecting the event of interest.
  • Participants can add events that are not part of the official Forum programme to their personal schedule by selecting Create event.

The ‘Day planner’ section will become available in the personal web office two weeks before the Forum following payment for participation in the Forum.

The Day planner section can also be accessed in the free REW 2019 mobile app, which will become available on the App Store and Google Play Store two weeks before the start of the Forum.

If a participant requires mobility assistance at the Forum venue, the relevant request should be submitted via the personal web office no later than three days before arrival.

ACCESSING THE FORUM VENUE

The accreditation process involves the submission of a completed participation application, approval by the REW Organizing Committee, and the issue of an accreditation badge.

In order to avoid any inconvenience when accessing the venue, participants are advised to leave any items prohibited from the Russian Energy Week venue at their accommodations or in their personal vehicle.

A full list of prohibited items will be published on the website closer to the dates of the Forum.

The badge is a pre-programmed proximity card, a unique key linked to the participant’s information in the Forum’s database. The badge contains the holder’s name and surname in English, their organization, level of access, and photograph, as well as the Forum branding.

Accreditation badges are issued to specific individuals and are not transferable. A participant should keep their badge and ID with them at all times during the Forum.

Before collecting their badges, participants are advised to ensure that:

Participants can check whether their accreditation badges are ready for collection in the personal web office, via their contact person at the Roscongress Foundation, or by calling the Forum information centre: +7 (495) 640 5844.

A participant badge can only be collected upon presentation of the identification document (passport) indicated in the personal web office on the Forum website.

If there have been any changes to a participant’s ID since an application was submitted, the participant should make the necessary changes to the data in the personal web office.

The participant’s contact person at the Roscongress Foundation should be notified if changes need to be made to fields that cannot be edited.

When issuing badges, the accreditation point attendant will first make sure that the information entered in the personal web office is correct and up to date. In the event of any discrepancies, it will not be possible to issue a badge the same day.

If someone will be collecting a badge by power of attorney, they will need to present the following:

* The power of attorney form and a completed example will be available for download from the Badge collection section of the Forum website closer to the dates of the Forum.

** Copies of the passports of participants whose badges the third party is collecting (copies of passports will be returned once badges have been issued)

Participants can collect their badges by visiting one of the accreditation points.

Locations of accreditation points and hours of operation will be published in the Badge collection section of the official website closer to the dates of the Forum.

If a badge has been lost or damaged, it is important to immediately speak to an administrator at any accreditation point, or Help Desk, or call +7 (495) 640 5844. The lost badge will then be blocked and a duplicate badge will be issued at the accreditation point or Help Desk to the holder upon written request.

HOTELS

The list of recommended hotels offering special rates for Forum participants is available in the Hotels section of the personal web office.

CONTACTS

For more information, please contact the Russian Energy Week International Forum information centre:

 +7 (495) 640 5844

 info@rusenergyweek.com