Rules for media accreditation at the Russian Energy Week 2017 Energy Efficiency and Energy Development International Forum
- Accreditation of media representatives
- Accreditation refusal
- Rights and obligations of media representatives accredited at the REW
1.1. Accreditation of media representatives (hereinafter the media) at the Russian Energy Week Energy Efficiency and Energy Development International Forum (hereinafter the REW) is conducted in order to create the necessary conditions for professional activities to prepare and disseminate complete and authentic information about REW events.
1.2. Media representatives need to be accredited to be able to work at any REW events.
1.3. In their professional activities, media representatives must respect the rights and legitimate interests of REW participants and staff and comply with generally accepted ethical standards.
1.4. The number of media representatives that may take part in the REW is limited because the organizers wish to provide all media representatives with the most convenient working environment and quick access to all the required resources, given the limited infrastructure capacity available at the event venue.
1.5. The REW organizing committee may increase the quota upon official request by a media organization, subject to a well-founded reason for such increase.
2.1. Accreditation procedure
- Both Russian and international media representatives may file a REW registration application, subject to the following:
- Russian media organizations must be registered with the Federal Service for Supervision in the Area of Telecommunications, Information Technology and Mass Communications (hereinafter Roskomnadzor);
- and international media representatives:
✔ if working permanently in the Russian Federation, must be accredited with the Russian Ministry of Foreign Affairs;
✔ if an international media representative is not accredited with the Russian Ministry of Foreign Affairs, in addition to filling out an application on the official website, please send the REW Organizing Committee a request for accreditation letter on your organization’s letterhead, signed by the organization’s chief executive and certified with its official seal, to the REW (letter template).
2.2. Accreditation quotas for media representatives
- Print media:
✔ newspapers – 3 (2 correspondents, 1 photographer);
✔ magazines – 2 (1 correspondent, 1 photographer).
- News agencies – 4 (2 correspondents, 2 photographers).
- Electronic media – 2 (1 correspondent, 1 cameraman).
- TV companies – 7 (2 correspondents, 1 producer, 2 cameramen, 2 sound engineers).
- Radio broadcasting companies – 2 (2 correspondents).
2.3. Accreditation application filing and processing procedure
- Media representatives wishing to cover REW events, as well as specialized media representatives wishing to cover a trade REW business event, must file an accreditation application (hereinafter the application) via the official REW website (www.rusenergyweek.com).
- For an application filed by a specialized media representative to be reviewed by the REW Organizing Committee, please provide a request for accreditation of the media representative from the business event moderator stating each correspondent’s publication, full name, title and passport data.
- All application fields must be filled in, with special attention paid to mandatory fields marked with an asterisk.
- Applications via the official REW website may be filed from August 1 through September 15, 2017.
- Processing time: from 10 business days following closure of media representative registration application acceptance.
- Accreditation of media representatives is valid for all REW days.
2.4. Media representative accreditation badge issue
- Media representatives will receive accreditation badges subject to approval of their registration application by the REW Organizing Committee.
- Accreditation badges will be issued at accreditation desks located in Moscow. Accreditation desk locations and opening hours will be posted on the official REW website (www.rusenergyweek.com).
- Accreditation badges will only be issued subject to the following conditions:
✔ a confirmed accreditation stored in the REW database;
✔ please show your passport (the passport number must match the number listed in the registration questionnaire), as well as:
✔ Russian media – please show an ID issued by your news organization or, if picking up the badge by proxy, an official letter on your news organization’s letterhead bearing the organization’s seal and signed by the organization’s head or HR manager (letter template);
✔ international media accredited with the Russian Ministry of Foreign Affairs – please show your Russian Ministry of Foreign Affairs accreditation card;
✔ international media not accredited with the Russian Ministry of Foreign Affairs – please show an ID issued by your news organization (press card).
- The badge is personal and non-transferrable to any third person during the REW. Please wear your badge visibly at all times when at the REW venue.
- No other accreditation cards are valid for access to the REW venue.
- If an accreditation badge is misplaced, lost or stolen, the media representative must report this to any information desk. The lost badge will be blocked. A duplicate will be issued upon a written request.
2.5. Rules for accessing REW events
- Media representatives must be accredited to be able to work at any REW events.
- Media representatives’ technical staff may gain access in accordance with the regulations covering technical staff access to the REW venue.
The REW Organizing Committee may refuse accreditation:
- to any persons that are not media representatives or do not hold positions listed in paragraph 2.2 hereof;
- to any media representatives specializing in publications of a strictly advertising, reference or narrowly specialized nature that are not related to the REW topic, except trade publications;
- The REW Organizing Committee reserves the right to refuse accreditation without giving any reason.
4.1. A media representatives accredited at the REW may:
- use any services intended for facilitating the work of journalists or press service employees;
- receive information on official REW events and exhibitions (press releases, a business programme, participant lists, participant catalogues, etc.);
- work at the REW Press Centre during official events and use the REW Press Centre infrastructure;
- attend press conferences, news briefings or any other press events.
4.2. Media representatives accredited at the REW must:
- fact-check any information they report;
- comply with requests from persons providing information to include a reference to its source;
- when obtaining information from private individuals or officials, inform them of audio or video recording, filming or photographing;
- in their professional activities, show an ID issued by their news organization or any other document certifying the journalist’s identity and powers;
- not use their professional capabilities to hide information or fake socially important data, or collect information for the benefit of a third person or party that is not a media organization;
- suspend (stop) photo/video shooting at the request of REW security staff;
- not distribute any print materials at the REW venue without approval from the REW Organizing Committee;
- when using official information or quoting statements made by REW participants, comply with the REW Reference Policy, i.e., any finished copy must mention the REW and the information source, while electronic media must include a link to the official REW website (www.rusenergyweek.com). No modifications, additions or distortions may be made to any copied (quoted) information.