Accreditation rules for media representatives at the Russian Energy Week International Forum

1. General provisions

1.1. Accreditation of representatives of the media and blogosphere at the Russian Energy Week International Forum (REW) is carried out in order to ensure appropriate conditions for said representatives to prepare and disseminate complete and accurate information about events held as part of REW.

1.2. Accreditation of representatives of the media and blogosphere is a prerequisite to attending and working at any REW event.

1.3. In the course of their work, representatives of the media and blogosphere must respect the rights and lawful interests of REW participants and staff, and comply with generally accepted ethical standards.

1.4. In order to ensure the most comfortable working conditions and prompt access to all necessary resources, and in view of the considerable media interest in REW and the limited infrastructure capabilities of the event venue, the number of representatives of the media and blogosphere that REW is able to accommodate is limited.

1.5. REW 2024 will adhere to all COVID-19 safety requirements and recommendations set out by the Federal Service for the Oversight of Consumer Protection and Welfare (Rospotrebnadzor). The REW Organizing Committee reserves the right to set the number of representatives of the media and blogosphere based on sanitary and epidemiological requirements. Please follow updates on the official REW website and information contained in mailouts.

1.6. Media outlets and bloggers shall bear responsibility for the accuracy of information provided about their employees in accordance with Russian law.

2. Accreditation of representatives of the media and blogosphere

2.1. Submission and review of accreditation applications

• Representatives of the media and blogosphere wishing to cover REW events, as well as representatives of specialized and niche outlets wishing to cover specialized events in the REW business programme, can submit an accreditation application (hereinafter referred to as “application”) via the official REW website (rusenergyweek.com).
• Applicants should complete all fields of the application form, paying particular attention to the mandatory fields marked with an asterisk.
• Applications can be submitted through the official REW website from 28 August until 11 September 2024.
• Please allow up to 10 calendar days from the closing date for your application to be reviewed.
• Accreditation for representatives of the media and blogosphere is valid for the entire duration of REW.
• Representatives of the blogosphere need to have a verified account in the REW system in order to submit an application.

2.2. Accreditation quotas for representatives of the media and blogosphere

• Print publications:
  • newspapers – 3 people (2 correspondents, 1 photographer)
  • magazines – 2 people (1 correspondent, 1 photographer)
• From information agencies – 4 people (2 correspondents, 2 photographers)
• From electronic publications – 2 people (1 correspondent, 1 operator)
• From television companies – 7 people (2 correspondents, 1 producer, 2 operators, 2 sound operators)
• From radio companies – 2 people (2 correspondents)
• From the blogosphere – 3 people

The number of media representatives from the information partners of REW is determined in accordance with information partnership agreements.

2.3. Issuing accreditation badges to representatives of the media and blogosphere

• Once their registration application is approved by the REW Organizing Committee, representatives of the media and blogosphere will be able to receive an accreditation badge.
• Accreditation badges are issued at accreditation points in Moscow. Information about accreditation point locations and operating hours will be published on the official REW website.
• Accreditation badges may only be issued under the following conditions:
  • There is a record of accreditation being approved in the database
  • Written consent to processing personal data has been provided
  • A valid passport is provided at the accreditation point (all passport information must match the information provided on the application form)
  • If an authorized representative is collecting the accreditation badge, a power of attorney form should be provided, along with a passport copy
  • Representatives of the blogosphere should have a verified account in the Roscongress Foundation system
• The badge is issued to a specific individual and is not transferable during REW. The badge must be clearly displayed at all times while at the REW venue.
• No other accreditation cards are valid for access to the REW venue.
• In the event that an accreditation badge is lost, stolen, or damaged, representatives of the media and blogosphere must immediately notify staff at an information stand. Lost badges will be blocked. A duplicate badge will then be issued upon written application.

2.4. Rules and regulations for access to REW events

• Accreditation of representatives of the media and blogosphere is a prerequisite to attending and working at any REW event.
• Access for the technical staff of representatives of the media and blogosphere is granted in line with the rules regarding technical staff access to the event venue.
• Representatives of the media and blogosphere, as well as technical staff, may access the venue once they have provided a negative test for COVID-19. The procedure and details for taking the test, as well as a list of locations for taking the PCR test, will be specified in due course and published on the REW website. The test must be done in accordance with the procedure set out by Rospotrebnadzor. Information on accreditation points and the testing procedure will be published on the official event website.

3. Refusal of accreditation/h3>

The REW Organizing Committee reserves the right to deny accreditation without explanation.

4. Rights and responsibilities of representatives of the media and blogosphere accredited at REW

4.1. Rights of representatives of the media and blogosphere accredited at REW:

• To make use of all services intended specifically for representatives of the media and blogosphere.
• To obtain information on official events and exhibitions (through press releases, the business programme, etc.).
• To work at the REW press centre during official events and use the facilities of the press centre.
• To participate in press conferences, briefings, and other press events.

4.2. Responsibilities of accredited representatives of the media and blogosphere at REW:

• To verify the accuracy of any information they are given.
• To honour the requests of those providing information with regard to citing sources.
• When receiving information from officials and others, to inform them that an audio/video/film/photo recording is being made.
• To refrain from using their position to conceal or falsify socially significant information, or collect information to benefit a third-party or non-media/blogger organization.
• To refrain from (or stop) filming or taking photographs when asked to do so by a member of REW security.
• To refrain from filming or taking photographs at security checkpoints at the REW venue.
• To refrain from distributing print materials within the REW venue without the permission of the Organizing Committee.
• When using official information or quoting Forum participants, to observe REW’s Acknowledgment Policy. Specifically, finished articles or pieces must contain a reference to the event, and the source of the information must be cited. Online coverage and the blogosphere should include a link to the official website (rusenergyweek.com). Alteration, embellishment, or distortion of any copied (cited) information is prohibited.