Rules for media accreditation

/ / Rules for media accreditation

Accreditation rules for media representatives at the Russian Energy Week International Forum

General provisions

  1. Accreditation of media representatives (hereinafter – media) at the Russian Energy Week International Forum (hereinafter – REW) is carried out in order to ensure appropriate conditions for media representatives to prepare and disseminate complete and accurate information about events held as part of the REW.
  2. Media accreditation is essential in order to attend and work at any REW event.
  3. While carrying out their work, media representatives must respect the rights and lawful interests of REW participants and staff, and comply with generally accepted ethical standards.
  4. In an effort to ensure the most comfortable working conditions and prompt access to all necessary resources, and in view of the considerable media interest in the REW and the limited infrastructure capabilities of the event venue, the number of media representatives that the REW is able to accommodate is limited.
  5. The REW will adhere to all COVID-19 safety requirements and recommendations set out by the Federal Service for the Oversight of Consumer Protection and Welfare. The REW organizing committee reserves the right to determine the number of accredited media representatives in accordance with the sanitary and epidemiological situation.Keep an eye on the REW website for updates and information.
  6. The editorial board of each individual media outlet is responsible for the accuracy of information provided about their employees in accordance with the laws of the Russian Federation.

Accreditation of media representatives

  1. Accreditation procedure

    • Media representatives wishing to participate in coverage of REW events, as well as representatives of specialized and niche publications wishing to cover a specialized REW business event, should apply for accreditation (hereinafter – application) via the official website of the REW (
    • Applicants should complete all fields of the application form, paying particular attention to the mandatory fields marked with an asterisk.
    • Applications can be submitted via the official REW website from 29 September to 5 October 2022.
    • The deadline for consideration of the application is 10 calendar days after the deadline for registration of media representatives.
    • Media accreditation is valid for the entire duration of the REW.
  2. Accreditation quotas for media representatives

    • Print publications:
      • Newspapers: 3 people (2 journalists, 1 photographer)
      • Magazines: 2 people (1 journalist, 1 photographer)
    • News agencies: 4 people (2 journalists, 2 photographers)
    • Online publications: 2 people (1 journalist, 1 camera operator)
    • Television channels: 7 people (2 journalists, 1 producer, 2 camera operators, 2 sound technicians)
    • Radio stations: 2 people (2 journalists)

    The number of permitted media representatives from REW media partners will be determined in accordance with their media partnership agreement.

  3. Submission and review of accreditation applications

    • Media representatives receive accreditation badges, once their registration application is approved by the REW organizing committee.
    • Accreditation badges are issued at accreditation points in Moscow. Information about accreditation point locations and operating hours is published on the official REW website.
    • Accreditation badges may only be issued under the following conditions:
      • There is a record of a confirmed accreditation in the REW database.
      • With written consent to the processing of personal data.
      • Presenting of passport (all passport information must match the information provided on the application form).
      • In the case of an accreditation badge by proxy, a power of attorney must be provided, together with a passport copy.
    • The badge is issued to a specific individual and is not transferable during the REW. The badge must be clearly displayed at all times while at the REW venue.
    • No other accreditation cards are valid for access to the REW venue.
    • If an accreditation badge is lost, misplaced or stolen, the media representative must report it immediately to any information point. Lost badges will be blocked. A duplicate badge will then be issued upon written application.
  4. Rules and regulations for access to REW events

    • Media accreditation is essential in order to attend and work at any REW event.
    • Access to media technical staff shall be in accordance with REW regulations.
    • In order to access the venue, media representatives and technical staff must take the coronavirus test. The details of the testing will be clarified later. Only tests taken at Rospoterbnadzor approved laboratories qualify. Inforamtion on accreditation and testing will be published on the official REW website in due course.

Refusal of accreditation

The REW organizing committee reserves the right to refuse accreditation without explanation.

Rights and responsibilities of accredited media representatives at REW

  1. Media representatives accredited at REW may do the following:
    • Make use of all services intended specifically for journalists.
    • Obtain information on official REW events and exhibitions (through press releases, the business programme, etc.).
    • Work at the REW press centre during official events and use the facilities of the REW press centre.
    • Participate in press conferences, briefings, and other press events.
    • Verify the accuracy of any information they are given.
    • Honour the requests of those providing information with regard to naming sources.
  2. Accredited REW media representatives must do the following:
    • Verify the accuracy of any information they are given.
    • Honour the requests of those providing information with regard to naming sources.
    • When receiving information from officials and others, inform them that an audio/video/film/photo recording is being made.
    • Present professional or other identification verifying their identity and media credentials while carrying out their work upon first request.
    • Refrain from using the opportunities granted to them to conceal or falsify socially significant information, or collect information to benefit a third-party or non-media organization.
    • Refrain from (stop) filming or taking photographs when asked to do so by a member of REW security.
    • Refrain from distributing print materials within the REW venue without the explicit permission of the REW organizing committee.
    • When using official information or quoting REW participants, observe the REW Acknowledgment Policy. Specifically, finished articles or pieces must contain a reference to the REW, and the source of the information must be cited. Online coverage should include a link to the official REW website ( Alteration, embellishment, or distortion of any copied (cited) information is prohibited.

Cover letter sample