Accreditation of representatives of Russian Energy Week Energy Efficiency and Energy Development International Forum 2019 (REW) partner companies will be open for all categories (Premium Package, Standard Package, Special Package, staff, drivers, and vehicles) from 1 August 2019.
Please take note of the key dates for submitting information and the rules for partner companies using the personal web office.
1 August 2019 – 16 August 2019
1 August 2019 – 13 September 2019
23 September 2019 – 1 October 2019
Approval of quotas
Submission of accreditation requests,changes and additions
Receipt of accreditation package
The personal web office for Partner companies includes the following information:
- Participants: Here you must register your company’s representatives under the Premium, Standard, and Special Packages.
- Staff: Here you can register your company’s technical staff and stand attendants.
- Documents: Here you can print out power of attorney forms to collect badges and temporary passes for technical staff and drivers.
- Contractors: Information on your contractor’s registered representatives (view only)
- Useful information: In this section, you can familiarize yourself with the regulations for loading and unloading, and instructions for heavy transport vehicles heading to the unloading zone at the Far Eastern Federal University.
Those contractor company employees, drivers, and vehicles whose work requires that they be at the Russian Energy Week Energy Efficiency and Energy Development International Forum (REW) venue between 08:00 on 28 September 2019 and 18:00 on 1 October 2019, and/or between 19:00 on 5 October 2019 and 23:59 on 8 October 2019 must obtain accreditation for the setup/dismantling period.
Those contractor company employees whose work requires that they be at the REW venue between 18:00 on 1 October 2019 and 19:00 on 5 October 2019 must obtain accreditation for the duration of the Forum.
Please note that employees accredited for the duration of the Forum do not require separate accreditation for the setup/dismantling period.
The following steps are required for accreditation of participants, staff, and vehicles and drivers for technical staff:
Complete a partner company registration form (the number of participants and staff must be in accordance with the Partnership Agreement).
Scan a hard copy of the partner company registration form, endorsed with a corporate seal and signed by the head of the company.
Send an electronic copy of the partner company registration form in Excel format and a scanned copy to firstname.lastname@example.org.
Receive your personal web office login and password by email from a Russian Energy Week Organizing Committee employee.
Complete forms for participants and staff (technical staff, stand attendants, and vehicles and drivers for technical staff).
Upload photographs of your participants and staff.
Temporary passes (for the setup/dismantling period) do not require photographs.
Photographs must meet the following requirements:
- Size: 480 x 640 pixels
- Colour, on a white background, suitable for documents
- Resolution: 300 dpi (image quality)
- Depict the subject facing the camera, wearing no head covering
- The face must fill at least 70% of the photograph
Requests for accreditation of stand attendants, technical staff, drivers, and vehicles will be open from 1 August 2019 until 13 September 2019.
Changes and additions to the lists must be agreed with a representative of the Russian Energy Week Organizing Committee, and may be made until 13 September 2019.
After 13 September 2019, changes and additions may be made only with the approval of the Forum Director.
To make the accreditation process as smooth as possible, participants have the option of collecting their accreditation badges from accreditation points at the Forum main venue, as well as at points of arrival and accommodation.
Badges/passes for staff (technical staff, stand attendants, and drivers) and vehicles for technical staff are issued in A SINGLE accreditation package upon presentation of an authorized representative’s power of attorney and passport between 28 September and 1 October 2019. Prior arrangement must be made with the manager assisting your organization.
You may print out a copy of the power of attorney and list of stand attendants, technical staff, vehicles, and drivers from your company’s personal web office.
In order to collect badges and temporary passes, copies of the passports of all stand attendants, technical staff, and drivers applying for accreditation must be presented in accordance with the relevant list and power of attorney.
If discrepancies are found between passport information and information entered in the system, it will only be possible to issue badges or temporary passes after the corresponding changes are made and the information is reprocessed. This process takes a minimum of three working days.
Badges/passes may not be picked up in person by the stand attendants/technical staff/drivers in question.
If you have any questions about accreditation for your organization’s stand attendants, technical staff, vehicles, and drivers, please call the Technical Staff and Vehicle Accreditation Department on +7 (812) 408 0013 between 10:00 and 18:00.
Information about key dates and badge distribution points for Premium, Standard, and Special Package participants will be provided in due course.